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Webmail features of CryptnSend

What are Labels and how do they work with CryptnSend?

Labels: There are two slightly different forms of labels with comparative advantages as below:

Universal labels
Should be used for labels you use frequently and may want to change on multiple messages. This uses IMAP user flags to store the labels.

  • This is efficient.
  • Labels can be viewed with another IMAP mail client.
  • There is a limit of 22 of these labels, which includes any your IMAP mail clients may create.

Webmail labels
Only use if you need more than 22 labels or IMAP user flags cannot be enabled. Since the label is stored as an additional header in the IMAP message, it requires webmail to modify and re-upload your email message to the server. So avoid using these on large messages.

  • There is no limit on the number of labels that can be created.
  • This is less efficient (particularly on large emails), and can only be set on a limited number of messages at a time.
  • Labels can only be viewed from webmail.
  • If you do a "forward attach", the labels will be sent as part of the message headers so the recipient may be able to view them (just like labeling using Thunderbird in POP mode)

Labels can be added and removed from messages as much as you like. However for both types of labels once the label has been created it cannot be deleted (for implementation reasons). You can however rename the display name or hide labels from display.

How can I save contacts in Webmail of CryptnSend?

Yes, attachments are encrypted and may be downloaded from our secure site. The recipient can include an attachment in their replies as well.

Webmail Contacts
There are three ways to access webmail contacts:

Auto-Completion

Picker

Management

As you use webmail, the addresses of people you email are automatically added to the contacts list. This makes auto-completion the easiest to use when composing a new message. The picker is more useful when adding multiple recipients and groups. The management page is primarily used to edit and organize your contact information.
Yes, attachments are encrypted and may be downloaded from our secure site. The recipient can include an attachment in their replies as well.
Auto-completion and Recipients Field

Type in a few characters in the Recipients (To) field, and it will auto-complete by creating a list of possible choices. You can then select an address by mouse or by keyboard.
Already added recipients can be removed by clicking the small x.

Contact Picker

The picker allows quick selection of multiple recipients to your email. Click the To: button, optionally filter by search criteria, and select the addresses you want to add. Once added, contacts can be removed from the recipient list by clicking its small x.

Four different sets of contacts are selectable:

  • Favorites - This is the list of 20 most emailed contacts ever, plus the the 20 most recently emailed contacts, plus any you have manually added.
  • All contacts - These are all your personal contacts. Please note that contacts from shared addressbooks are not included here.
  • Groups - Your personal contact groups are listed here. Entire groups can be added as a recipient. Click the small cross to expand a group within the recipient list.
  • Directories - This allows adding contacts from any shared address books you have access to.

The Contacts Management Page
The contacts management page enables more detailed contacts management functions including organizing contacts into groups (aka distribution lists), manually add or remove contact information, and edit contacts providing additional information.

There are three panes on the page:

  • The left pane lists the various groups of contacts, organized with personal on top and shared on bottom.
  • The center pane lists all the contacts in the group selected to the left.
  • The right pane displays detailed information for a contact selected in the center list.

What is Groups and how does it work with CryptnSend?

A group is a grouping of contacts for easy management. A group can be used as a recipient, so it can be treated as a distribution list. To organize contacts into groups, just drag and drop a contact into the group of choice.

Some other important aspects of groups:

  • The same contact information can be part of multiple groups, or no group at all, i.e. placed in the default group.
  • "Favorites" is a special group that contains most frequently and recently mailed addresses, in addition to those manually added.
  • "All Contacts" is a list of all personal contacts webmail knows about, excluding shared contacts. Personal contacts not belonging to any group are visible in this group.
  • Old interface address books & distributions lists are imported as groups.
  • Groups that can be deleted are indicated with a small x which can be clicked to remove the group and optionally all contacts it contains.

How to search a contact or email address from contacts list of CryptnSend account?

Searching / filtering the contacts
The center pane lists all the contacts in the currently selected group. These can be filtered using the Search field or the index tabs.

How and where can I edit Contacts?

Editing Contact Information
A good selection of additional fields is available for adding detailed contact information. For most fields, more than one can be defined and the "type" of each field is selectable, e.g. home, work, etc. Display and editing contact information is done within the right pane.

How can I export my contacts to CryptnSend account?

Exporting Contacts
Contacts can be exported to standard vCard and CSV files compatible with Outlook and applications. Exporting to a text file listing only email address information is also available. To export the most detailed field information, please use the vCard format. You may indicate which contacts get exported based on group, current selection or all addresses. Export is available through the contact application "More action" pull-down menu.

How can I Import my contacts to CryptnSend?

Importing Contacts
Contacts can be imported into groups by directly typing in a list of addresses or through the use of standard vCard and CSV files generated from Outlook and other applications. Updating addresses from the old webmail interface is available as well. If you select a group to add your contacts, all get added to this group in addition to groups’ setup based on the source file. If an address already exists during an import, it is updated and not duplicated. Import is available through the contact application "More action" pull-down menu.

What are Shared Contacts and Address Directories?

Shared Contacts & Address Directories
In addition to one's own personal contacts and groups, shared contacts and address books are available. These are listed in the lower half of the left pane on the contacts management page, labeled 'Address Directories'. Contacts within shared address books are indicated by a squared S icon. These might be read-only or editable within the contacts interface depending on permissions enabled for your account. The default Domain directory can be customized to list all mailboxes within your domain as read-only contacts, or it can be configured as a shared address book to do with as you like. Contact the server administrator for more information.

How to setup email on HTC Mobile (handset) device?

Please follow the instructions below given to configure your HTC mobile handset device:

  • Your device will provide instant access to your emails.
  • To setup email services of MDofficeMail,  from the home screen, open the "Applications Tray", touch "mail" and follow the on-screen instructions. To setup other accounts, follow the instructions below.
  • From the home screen, open the "Applications Tray", and then touch "Mail".
  • Select "Other (POP3/IMAP)".
  • Enter your Email address and Password, then select "Next".*
  • Enter a name for your account and the name to be displayed on outgoing messages, then select "Finish Setup". Your account is set up and your Inbox will be displayed. If prompted for the type of account, go to step 7.
  • Select "POP or IMAP" and enter your Incoming Server Settings. Then select "Next".*
  • Enter the Incomingserversettings as “mail.mdofficemail.com" and port 993 for IMAP and port 995 for POP account and for Outgoing Server Settings as “mail.mdofficemail.com". Then select "Next".* Server port: 465
  • Enter a name for your account and the name to be displayed on outgoing messages, then select "Finish Setup". Your account is now set up and your Inbox will be displayed.

*If you receive an error message "Authentication failed. Please verify your username/password." or "Cannot connect to the mail server to verify your account information. Your server is not responding", verify all settings with your mail provider, including settings for the incoming server and settings to access their outgoing server from other networks. Also see the Tips and Additional Information section.

How to Setup my CryptnSend email account on iPhone handset?

Using MDofficeMail Server you can send and receive messages securly over iPhone as well. To configure MDofficeMail settings over your iPhone please follow the below given steps:

  • Go to Settings > Mail, Contacts,..> Add Account
  • In the list tap on "Other" > Add mail account
  • Add your "Name", email "Address", "Password", tap next
  • Incoming mail server: Host name: mail.mdofficemail.com  Usr name:
  • (your email id)
  • Outgoing mail server:     Host name: mail.mdofficemail.com  Usr name:
  • (your email id), Password: (your password) tap next..
  • Click on "Advanced', Use SSL - ON Server port 993
  • Add or edit with the following settings:
  • host name: mail.mdofficemail.com
    • User name: (enter your email id)
    • Password: (enter your password)
    • Use SSL: Should be "ON"
    • Authentication: password
    • Server port: 465
  • Tap on "done"

Note: Whenever "Save" is requested, please save. Ignore "failed' messages. You can continue to configure Setting an Secure email in iphone requires little patience.

   

   

How to Setup my CryptnSend email account on Android Device?

Configure email settings for Android mobile devices For setting this up on an Android OS follow these steps:

  • Go to Settings > Accounts > New Account
  • Select “Email”
  • Enter your email address and password
  • UNCHECK the option to automatically configure your account
  • Next
  • Select General Settings
  • Account Name (ex: Your Name)
  • Real Name: your email address (ex: name@domain.com)
  • Email Address: your email address again (ex: name@domain.com)
  • Select OK
  • Select Incoming Server
  • Tap where it says “POP Mail Server” and select “IMAP Mail Server”
  • Enter your connection details:
  • Server: mail.domainname.com (ex: mail.mdofficemail.com)
  • Port: 993 for IMAP and 995 for POP (this can also be found in your webmail login under Settings then Email Accounts)
  • Username: Your email address again (ex: name@domain.com)
  • Password: the correct password for the email address above
  • Select OK
  • Select Outgoing Server
  • Fill in the details:
  • Server: mail.domainname.com (ex: mail.mdofficemail.com)
  • Port: 465 (this can also be found in your webmail login under Settings then Email Accounts)
  • Username: Your email address again (ex: name@domain.com)
  • Password: the correct password for the email address above
  • Select OK
  • Select OK again to save all your settings.

*If you receive an error message "Authentication failed. Please verify your username/password." or "Cannot connect to the mail server to verify your account information. Your server is not responding", verify all settings with your mail provider, including settings for the incoming server and settings to access their outgoing server from other networks. Also see the Tips and Additional Information section.